Project Coordinator – Operations & Efficiency

As a Project Coordinator/Manager, you will be the operational backbone of our client balancing detail-oriented execution (70%) with strong interpersonal coordination (30%). You will own the process behind multiple business functions, ensuring productivity, efficiency, and seamless collaboration across teams, vendors, and clients. You love checking things off your list, keeping projects moving, and ensuring every operational task is executed with precision.

Responsibilities

Operational & Project Coordination

• Oversee and track multiple areas of company operations to drive efficiency and ensure seamless execution by running monthly reports as dictated by clients policy.

• Own budget tracking, per clients procedure, for both internal company finances and client projects, ensuring responsible spending and identifying cost-saving opportunities.

• Implement and refine workflows that optimize internal operations, improving team productivity and client service.

• Maintain and monitor project timelines, ensuring tasks are assigned and completed on schedule, by pulling daily job reports and reporting on overdues and time management bi-weekly.

• Process monthly billing with precision, for review and approval by CEO.

• Conduct cost-benefit analyses for software, tools, and processes, making recommendations to improve efficiency, as requested.

Team Coordination

• Assist in onboarding new hires, implementing training programs, and ensuring HR compliance.

• Maintain vendor and contractor rolodex, ensuring quick access to specialized talent as needed.

• Assist the CEO to ensure payroll and administrative HR duties are completed accurately and on time.

• Step in and support our team with administrative tasks, like scheduling social media, proofing via Grammarly, updating client reporting and updating website content when necessary.

Client & Vendor Communication

• Coordinate meetings, agendas, and follow-ups between the CEO and others.

• Traffic tasks efficiently across employees and contractors, ensuring accountability and timely completion.

• Communicate with staff, clients, and vendors via email, video chat, and phone, ensuring professional and clear responses.

Reporting & Continuous Improvement

• Collect, analyze, and prepare monthly analytics reports on company operations, client projects, and financial performance.

Are We the Right Place for You?

• You love making things run smoothly, keeping track of details, and solving problems before they arise.

• You thrive in fast-paced environments where no two days are the same.

• You enjoy coordinating people and tasks to drive projects to completion.

• You're naturally organized, deadline-driven, and detail-obsessed the type of person who double-checks their work before submitting it.

• You're comfortable juggling multiple moving pieces, tracking deliverables, and keeping everything (and everyone) on schedule.

• You don't need constant oversight you take ownership and get things done.

• You communicate clearly and professionally through Slack, email, or phone.

• You thrive in a collaborative environment where your input and insights are valued.

Preferred Skills and Experience

• Strong budgeting and financial tracking experience, including proficiency in creating invoices and reading reports in QuickBooks.

• Proficiency in project management tools like Monday.com (or willingness to learn).

• Strong organizational skills, able to manage multiple calendars and deadlines.

• Experience working in healthcare, government, or nonprofit sectors is a plus.

• Ability to analyze large amounts of data and extract actionable insights.

• Exceptional written and verbal communication skills you keep people informed and projects on track.

• You love details. Typos and inefficiencies don't slip past you.

• You're calm under pressure. You can juggle multiple priorities and still keep your cool.

• This is a role for someone who loves getting things done you thrive on efficiency, organization, and ensuring every operational process runs like clockwork. If you're a detail-oriented, process-driven professional who loves keeping teams and projects moving, this role was built for you.

Reading this makes you feel like this job was meant for you.

• You long to work with a team of hard working, brilliant people.

• You are inspired by growth and want to be part of a growing and expanding team.

• You're an effective, clear communicator (in writing, in person and on the phone) with great people skills.

• You're a self-motivated team player with strong problem-solving abilities and a solution-oriented mindset.

• You're practically always on time (or early) and strive to deliver ahead of deadlines.

• You have excellent project management skills and are able to juggle multiple projects while communicating honestly about your timelines, challenges and questions.

• You do great work autonomously and as part of a highly collaborative team (you'll need to do both here).

• You're excited about writing and/or proofing.

• When a mission-critical project happens, you work until the job gets done.

• You do whatever it takes and the phrase "That's not my job is not a part of your vocabulary.

• You're hyper-focused on getting the details right you don't do sloppy work or let little things slip through the cracks.

• Our company values speak to your heart: Energized Action, Responsibility, Greatness, Uplift, Connection, Solve It.

This position is not for you if:

• You have trouble taking or giving feedback constructively

• You want to go-it-alone and hate letting people know you have a question or need help

• You don't have space to commit wholeheartedly to something

• You have no sense of humor

• You have drama and/or love stirring up drama

Welcome to ConsultNet and the family of companies, Tekne, SaltClick, TechBridge, and OmniMedia. As a premier national provider of technology talent and solutions, our expertise spans across project services, contract-to-hire, direct placement, and managed services both onshore and nearshore.

Celebrating more than 25 years of partnership with a diverse client base, we've crafted rewarding opportunities for our consultants, fostering high-performing teams that deliver impactful results.

Over the last few years thousands of consultants have found their calling with us in roles that have made a meaningful impact on their lives, enhanced their career, challenged them, and propelled them towards achieving their personal and professional goals. At the ConsultNet family of companies, we believe effective communication is crucial in aligning the right job with your unique skills and professional aspirations. To us, it's all about the personal approach we take and the values we uphold.

Our comprehensive service offerings cover a wide range of technology positions across key markets nationwide. Client more at

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We champion equality and inclusivity, proudly supporting an Equal Opportunity Employer policy. We welcome applicants regardless of Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other status protected by law.