Events Coordinator

Events Coordinator (Contractor)

Remote

Contract (September March, possible extension)

20 hours week

$25.00 an hour

Job Description :

The Events Coordinator will lead the planning and execution of a major conference event, starting in September and culminating with the flagship event in early March. The role also includes managing other events such as conferences and customer meetups throughout the contract. Responsibilities include coordinating with cross-functional teams to ensure strategic alignment, managing logistics, marketing, vendor partnerships, and volunteer coordination.

Required Skills :

2-3 years of experience in event planning and management, including logistics, vendor coordination, and on-site operations

Experience in vendor and budget management, including contract negotiation and cost tracking

Proven ability to collaborate with creative teams to implement event themes and design elements

Experience in volunteer recruitment, training, and management

Strong stakeholder communication skills, including updates and issue resolution

Hands-on experience in managing event setups and day-of operations

Experience in marketing and promotion strategies, including email campaigns and social media

Bonus/Soft Skills :

Strong project management skills and familiarity with project management tools

Financial acumen for budget creation, tracking, and financial reporting

Proficiency in event management software (e.g., Cvent, Eventbrite)

Basic technical understanding for event AV equipment and support

Excellent verbal and written communication skills for stakeholder and volunteer coordination

Experience with digital marketing tools and social media management

Strong problem-solving skills for handling on-site issues

Experience planning large events (200+ attendees), with a preference for corporate event planning

Preferred Qualifications :

bachelor's degree in Event Management, Hospitality, Business Administration, Marketing, Communications, or a related field

Proficiency in Microsoft Office Suite and Google Workspace tools

Experience in planning large-scale events, preferably in a corporate setting

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