Executive Administrator

The Executive Administrator is critical role that will assist in maintaining the rhythm of the business by supporting the Executive team through proactive planning, and execution of administrative support. Reporting to the Project Manager, the ideal candidate will be a problem solver who has excellent communication skills and impeccable attention to detail. As you progress in the role, there will be opportunities to become the subject matter expert in certain areas such as New Hire onboarding supporting the sales team.

The position will include calendar management, travel coordination and expense reporting for the CEO/CFO/CSOO (Exec Team) as well as ADHOC support and projects for the Project Manager (PM). An ability to multitask, manage complex changing schedules and meet critical deadlines is essential to this position.

Key Responsibilities

• General Support: Routinely perform a wide variety of support duties for Project Manager and Executive Team.
• Calendar Management: Coordinate Exec Team business calendar of meetings, video conferences, appointments, and social events. Continually re-assessing priorities. redirect matters to staff to handle, or handle matters personally, as appropriate.
• Travel Coordination and Booking : Responsible for booking all International and domestic flights, ground services, and hotels for CEO/CFO/CSOO.
• Communications: Draft, review and send written communications on behalf of the Exec team. Thorough, helpful, friendly and clear verbal and written communications with all employees.
• Meeting Logistics & Support : Ensuring all meetings requirements are meet, including room setup and catering, as well as assist in the preparation and distribution of meeting agendas and materials.
• Corporate Event & Incentives Support : Assist the Project Manager in event planning for internal and external facing programs including planning and logistics, vendor & budget management, client communications and provide on-site support, when needed. Events include Sales & Marketing Summit, Summer Campus, Sales Business meetings and educational trips.

• Commercial Resource Library maintenance & On Boarding: Responsible for maintaining commercial assets and further developing Sharepoint site to better meet the commercial teams needs as a user-friendly interface. As lead on this initiative, responsible for all new Commercial employee On-Boarding/ best practice sharing.
• Collaboration: Foster positive relationships with other departments, including Marketing, Trade Marketing, Administration, Logistics, and Finance, to ensure seamless collaboration, priority alignment & meet overall business goals in a timely fashion.
• Expense Tracking & Reporting: Process improvement for tracking Corporate/CFO expenses and invoices as well as ensuring expense reports are completed in a timely manner for Exec Team and reconciled on a monthly basis.
• Confidentiality and Professionalism : As a key representative of our Executive team, confidentiality and professionalism must be maintained as well as an ability to handle sensitive matters with ease.
• Projects: Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.

Requirements:

• Experience working in a office environment, performing administrative tasks, and providing support to executives. A minimum of 5 years of Administrative Assistant Experience
• Proficiency in Microsoft Suite (i.e. Word, Powerpoint, Excel, Sharepoint)
• Event Planning & Management experience (10 to 100+ Attendee)
• Experience with Concur SAP is a plus
• Ability to work well under pressure and navigate multiple deadlines
• Proactive approach to problem-solving and process improvement
• Ability to work well independently and in collaboration with others
• High level of Professionalism and discretion when handling sensitive information
• Expected to be in the office 4x a week

Welcome to ConsultNet and the family of companies, Tekne, SaltClick, TechBridge, and OmniMedia. As a premier national provider of technology talent and solutions, our expertise spans across project services, contract-to-hire, direct placement, and managed services both onshore and nearshore.

Celebrating more than 25 years of partnership with a diverse client base, we've crafted rewarding opportunities for our consultants, fostering high-performing teams that deliver impactful results.

Over the last few years thousands of consultants have found their calling with us in roles that have made a meaningful impact on their lives, enhanced their career, challenged them, and propelled them towards achieving their personal and professional goals. At the ConsultNet family of companies, we believe effective communication is crucial in aligning the right job with your unique skills and professional aspirations. To us, it's all about the personal approach we take and the values we uphold.

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