Executive Assistant/Project Manager in New York, NY at ConsultNet

Date Posted: 11/11/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    New York, NY
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    11/11/2019
  • Job ID:
    19-01834

Job Description

Title:  Executive Assistant/Project Manager for CTO
Location:  Downtown, Manhattan
Duration:  6 Month Contract to Hire

Job Description:
CTO is looking for a mid level Executive Assistant with Project Management experience using Agile methodollogy and its tools (Jira). This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams. The candidate will act as a seamless extension of the Technology team and will work closely with other Executive Assistants and Chiefs of Staff throughout the organization. The ideal candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility and composure.
Additionally, this role is responsible for running employee engagement programs and other projects sponsored by the Chief Technology Officer that drive the culture and recognition within the organization.  This person must not only be capable of recognizing organizational needs, but be able to plan, achieve buy-in and execute those projects.  This is a dynamic, highly personal aspect of the role that requires a strong EQ and ability to use teamwork to drive results.

The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the group.

Areas of responsibility:
* Primary support: Chief Technology Officer.  Also support: Head of Product Engineering, Head of Technology Strategy, Head of Architecture
* Management of complex calendars and scheduling to support teams in multiple locations
* Manage extensive domestic and international travel including creating itineraries
* Lead and execute Technology employee engagement initiatives: Recognition Program, TECH Talks, Communities of Practice Talks, Hackathons, Distinguished Engineers, Women in Technology (WiT), TEC Team, among others
* Organize, execute and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
* Schedule quarterly CPP meetings with the Executive Committee and all related meetings preceding each CPP (Pre-CPP meetings, PR, etc.)
* Schedule and host monthly Global Staff Meetings and Extended Leadership Meetings
* Employee onboarding, offboarding, and maintaining out of office records 
* Management of team space, including moves and reconfigurations. Manage move from 34th and 35th floor to 39th floor in November 2019.
* Reconcile expense report and submission

Basic Qualifications:
* Experience providing executive support assistance at Senior management level
* Strong organizational, communication and interpersonal skills
* Ability to prioritize and handle multiple assignments at any given time
* Project management experience
* High levels of integrity and discretion
* Impeccable attention to detail
* Highly motivated, organized individual who is able to work effectively with minimal supervision
* Experience designing processes to maximize efficiency
* Excellent Microsoft Outlook, Excel and Word management skills
* Project management, event management, and program management skills MUST
* Must be able to manage multiple events in a fast-paced environment
* Evidence of a continuous-improvement mindset for optimizing processes
* Excellent teamwork skills, particularly the abilities to continually anticipate emerging issues, and to plan for success
* Excellent oral and written communication skills
* Strong and effective problem-solving, analytical, and research skills
* Excellent and effective organizational and time management skills
* Excellent MS Office skills
* Ability to work autonomously in a relatively unstructured environment, to prioritize and multi-task on competing projects and to execute and complete deliverables in a timely manner


Be a part of the ConsultNet difference. As a leading national provider of IT staffing and solutions, ConsultNet delivers exceptional services to startup, midmarket and Fortune 1000 companies across North America. Since 1996, we've partnered with clients to create rewarding opportunities for our consultants, successfully building teams that have surefire results.
In the past two years alone, we have placed more than 1,500 consultants in contract, contract-to-hire, or direct placement opportunities. We understand communication is key to finding the right job that matches your skills and career goals. For us, it's not just the work that we do; it's how we do the work. Our breadth of offerings extends to multiple IT positions in major markets throughout the country, see more at www.consultnet.com